You copy the same information into three programs
Every bit of double entry costs time and sooner or later causes a mistake.
Automation · Practices and SMEs
Your tools talk to each other,at last.
Phone system, diary, accounts, medical software: DeepFlow connects them and puts an end to double entry. Your team gets its time back for patients and customers.
Does this sound familiar?
What we do: we look at how you work, spot what keeps repeating and make it run on its own. You stay in control at every step.
You find out about problems too late
Missed calls, late invoices, lost appointments: you discover them at the end of the month, not the next day.
Everyone talks about AI, but nobody tells you what to do with it
Let alone what it can read of your data.
5 ways to save time
What we do
- 01
Matinale, the control centre
New. Team, figures, security and IT on a single screen, every morning. Your software manages the patients, Matinale manages the practice.
Discover Matinale - 02
Integrations
We connect your software through its official connections (API): phone system, diary, accounts, ticketing, CRM. Information entered once reaches everywhere it needs to go.
See the Integrations offer - 03
Automatic reports
Dashboards and management emails that build themselves, every day or every week. You read what matters in one minute.
See the Reports offer - 04
AI connected to your data
An AI assistant that answers your questions from your own data, read-only: it reads, it writes nothing, it changes nothing.
See the Assistant offer - 05
Voice agents
Have you chosen a voice agent? We integrate it with your phone system: call routing, opening hours, transfer to reception, monitoring.
See the Voice agent offer
New · Matinale, the control centre
Your practice is also a business.
Team, figures, security, IT: your software connected on a single screen. Try it on a fictional practice, in two minutes.
- Dental software
- Accounts
- Phone system
- Time clock and HR
- Online booking
- Imaging and X-ray
- Cameras
- Alarm
- Access control
- IT estate
- Website and reviews
- And yours
The Étoile practice opens its Matinale to you.
Start the demonstration→Two minutes, no sign-up. All data is fictional.
What flows
Your software stays as it is. DeepFlow reads it, connects it and gives you back what matters, read-only by default.
- Phone system3CX: calls, queues, history
- Diaryappointments, cancellations
- Accountsinvoices, payments
- Business softwaretickets, CRM, records
DeepFlow
- Morning reportan email you can read in one minute
- Same-day alertas soon as a threshold is crossed
- The assistant's answerwith its source, read-only
Our case studies
Three automations running at our clients
Real cases, presented without the client's name.
01 / 03
Automatic call report
A group of dental clinics with two practices. We analysed twelve months of calls to their switchboard, then set up a report sent every morning: answer rate per practice, missed calls, patients called back.
Discover
02 / 03
AI assistant connected to the accounts
A clinic can put its accounting questions to its AI assistant: open invoices, trial balance, general ledger. Read-only access, each user with their own account.
Discover
03 / 03
Integrating a voice agent
A group of clinics chose a voice agent. We connected it to their 3CX phone system, with transfer to reception according to each practice's opening hours.
DiscoverWho it's for
Practices, service SMEs, shops: the software changes, the double entry stays. For each sector, the three automations we set up most often.
Medical and dental practices
Medical software, diary, phone system, billing: four tools and a reception desk juggling them. Morning call report, patient entered once, phone reception during quiet hours.
See the examplesService SMEs
Call-outs, quotes, invoices, and three tools that don't talk to each other. The call-out that becomes an invoice, the Monday update, the assistant on the accounts.
See the examplesShops and points of sale
Till, stock, online shop, accounts: the same information lives in four places. Prices up to date everywhere, the stock alert, sales sent to the accountant.
See the examplesWhy us
We already know your IT
DeepFlow is the automation arm of DeepIT, an IT provider in Brussels. We know where your data is and how it is protected.
Your data stays under control
Read-only by default, named access, nothing leaves without a framework. For health data, we set the GDPR framework before writing the first line.
We use it ourselves first
Our own calls, tickets and reports run on our automations. We only sell you what we use ourselves.
Three questions we are often asked
How long does a first automation take?
A few days between the audit and the first link going live, when the software opens its connections. Then we move forward step by step, never as a big project.
Do I need to change software?
No. We connect what you already use. If a program offers no connection at all, we tell you before we start.
What about patient data?
We connect nothing to patient data without a GDPR framework agreed with you: which data, for what use, hosted where, and what never leaves.
What do we automate first for you?
At the first meeting, we look at your software and tell you what can run on its own, what shouldn't, and what it takes.